The Historic Davidson County Courthouse

As soon as Freddie O’Connell or Alice Rolli wins a runoff to be Nashville’s next mayor, the clock will start ticking on the next administration. Just two weeks later, one will take the oath of office and be sworn in, likely without much of the office that will run city government.

Nashville gives incoming administrations less time than peer cities — in some cases significantly less. Denver, Austin and Charlotte have almost a month between election and inauguration. Indianapolis and Salt Lake City have roughly two months. Even in Tennessee, Knoxville had 46 days between Indya Kincannon’s election and start, while in Memphis Jim Strickland got 90 days.

It means the marathon of an election season is followed by an all-out sprint to get started.

“I think there are two key components that were challenging,” said Mary Falls, who co-chaired John Cooper’s transition and then went to work in the mayor’s office. “One is the short timeframe, which is really a problem. Because if you want to get the best people, it takes time. And second is the requirement that there only be a headcount of I think it was 31 people and the mayor’s staff. That was really a problem.”

Some of the highest-profile roles, like finance director and legal director, usually pull from a pool of candidates who already have jobs or clients that they can’t drop at a moment’s notice. As Falls noted, “You probably don’t want someone who is available on Monday.” In Cooper’s case, it took months to bring in Bob Cooper to run Metro Legal. 

“If you have a public transition team, like we did, you want them to have time to give you input on what your administration looks like,” said Claudia Huskey, who ran Megan Barry’s campaign and joined her administration as a senior adviser. “The policy teams, and the bigger pieces, those are kind of the ones that take time.”

In addition to time, an administration-in-waiting will often need some kind of office space and staffing. In Denver, a 501(c)(4) nonprofit organization called “Vibrant Denver” handled some of these needs. Indianapolis had “One City Indy.” Salt Lake City provides money for staff and space as part of the city budget. In Memphis, Strickland tapped foundations to pay for his transition

The advantage of having a nonprofit pay for the transition is that it might afford the incoming mayor a level of privacy to have discussions instead of them being public. John Cooper ran into accusations that he was being less transparent than Gov. Bill Lee by not allowing public access to transition documents.

Huskey said it’s likely that the bare minimum of a new staff will be ready on day one. There are a few key positions.

“I think you have to have a director of scheduling to manage the Mayor’s time,” Huskey said. “An administrative assistant to manage the mayor’s calls, emails, and all of the correspondence. You need to have someone managing communications and answering press inquiries. Also, a person to help with the intake of résumés, for both jobs and boards and commissions, to funnel what comes in and partner with Metro HR.”

A new administration can get by with an interim in charge of certain areas while the new team is built. And there is typically carryover between staff. Even a race that was contentious as Cooper’s with David Briley saw several members of Briley’s office remain. 

Some within Cooper’s office are likely to get looks from the new administration. For example, multiple people inside and outside of the administration praised Kristin Wilson, chief of operations and performance, for her work in charge of the different Metro department heads. 

Steve is a three-decade veteran of newspapers, working around the country at places like the Washington Post and Chicago Tribune before returning home to Nashville in 2011 to edit The City Paper and Nashville...

Addison Wright, a Nashville native, is a student-athlete (swimming) at UNC Asheville, where she's double majoring in Mass Communications and Political Science in the class of 2024.